Team Scheduling: Difference between revisions

Line 60:

==Participant Availability Check==

To ~~help~~ ensure smoother scheduling a ~~“Check~~ participant ~~availability” confirmation has been added to the meeting form~~.

To ensure smoother scheduling, our meeting booking form includes a built-in participant availability check.

~~If some~~ of ~~the~~ participants ~~have an external event at~~ the selected time, ~~etc~~. the ~~system will check it and show the popup listing these participants~~.~~ ~~

~~You will have~~ the ~~choice either~~ to ~~confirm booking~~ even if ~~someone is busy at that time, or quit~~ and ~~change~~ the ~~time or~~ the ~~participants depending on your needs~~.

;How it works:

* When scheduling a meeting, the system automatically checks the availability of all added participants from your organization for the selected time.

* If everyone is available, the meeting is booked without any issues.

* If someone is unavailable, an error message appears:

: - Notifies that one or more participants are unavailable.

: - Highlights the specific email addresses of those who are unavailable.

At that point, the user can choose to:

* Proceed with scheduling the meeting, keeping all participants — even if some are unavailable (all participants receive the meeting invite).

* Remove the unavailable participant(s) and continue with only those who are free (the kept participants receive the invite).

[[File:Schedule conflict sm.png|1200px|center|link=https://help.simplymeet.me/images/8/86/Schedule_conflict_sm.png]]

@@ Line 60: / Line 60: @@
 <br><br>
 ==Participant Availability Check==
-To help ensure smoother scheduling a “Check participant availability” confirmation has been added to the meeting form.<br>
+To ensure smoother scheduling, our meeting booking form includes a built-in participant availability check.<br>
-If some of the participants have an external event at the selected time, etc. the system will check it and show the popup listing these participants.<br>
-You will have the choice either to confirm booking even if someone is busy at that time, or quit and change the time or the participants depending on your needs.
+;How it works:
-<br><br>
+* When scheduling a meeting, the system automatically checks the availability of all added participants from your organization for the selected time.
+* If everyone is available, the meeting is booked without any issues.
+* If someone is unavailable, an error message appears:
+: - Notifies that one or more participants are unavailable.
+: - Highlights the specific email addresses of those who are unavailable.
+At that point, the user can choose to:
+* Proceed with scheduling the meeting, keeping all participants — even if some are unavailable (all participants receive the meeting invite).
+* Remove the unavailable participant(s) and continue with only those who are free (the kept participants receive the invite).
+[[File:Schedule conflict sm.png|1200px|center|link=https://help.simplymeet.me/images/8/86/Schedule_conflict_sm.png]]
+<br><br><br><br>