Team Scheduling: Difference between revisions

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1. Navigate to the SimplyMeet.me calendar and select '''Teammmates Calendar View'''.

2. ~~Apply filters~~ to ~~focus on specific team members’ schedules~~.

In the Teammates view of the SimplyMeet.me Calendar, only one calendar - the account user’s own - is displayed by default.

2. To view calendars for other teammates:

* Manually select teammates using the Filter option, or

* Click the Show All Teammates button to display all teammates’ calendars.

[[File:Sm calendar teammates selection.png|1200px|center|link=https://help.simplymeet.me/images/e/e2/Sm_calendar_teammates_selection.png]]

Your selection is automatically saved, meaning the teammates you choose to view will remain visible until you manually change the filter again. The default Teammates view will always reflect your most recent selection.

3. Identify a suitable time slot by reviewing color-coded availability indicators.

[[File:Sm teammates calendar view new.png|1200px|center|link=https://help.simplymeet.me/images/c/cb/Sm_teammates_calendar_view_new.png]]

We’ve added a visual indicator to show which teammates have connected their calendars and which have not. This badge improves transparency and makes it easier to see who has completed calendar integration—especially helpful when using the '''Team Scheduling feature''' for internal meetings.

If a teammate hasn’t connected a calendar, you’ll see the status badge '''User did not connect a calendar''' next to their name in the '''Teammates Calendar View''' within the SimplyMeet.me Calendar.

This update helps teams schedule meetings more efficiently and prevents confusion caused by unavailable or missing calendar data.

'''Step 5: Schedule a Meeting'''

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==Participant Availability Check==

To ~~help~~ ensure smoother scheduling a ~~“Check~~ participant ~~availability” confirmation has been added to the meeting form~~.

To ensure smoother scheduling, our meeting booking form includes a built-in participant availability check.

~~If some~~ of ~~the~~ participants ~~have an external event at~~ the selected time, ~~etc~~. the ~~system will check it and show the popup listing these participants~~.~~ ~~

~~You will have~~ the ~~choice either~~ to ~~confirm booking~~ even if ~~someone is busy at that time, or quit~~ and ~~change~~ the ~~time or~~ the ~~participants depending on your needs~~.

;How it works:

* When scheduling a meeting, the system automatically checks the availability of all added participants from your organization for the selected time.

* If everyone is available, the meeting is booked without any issues.

* If someone is unavailable, an error message appears:

: - Notifies that one or more participants are unavailable.

: - Highlights the specific email addresses of those who are unavailable.

At that point, the user can choose to:

* Proceed with scheduling the meeting, keeping all participants — even if some are unavailable (all participants receive the meeting invite).

* Remove the unavailable participant(s) and continue with only those who are free (the kept participants receive the invite).

[[File:Schedule conflict sm.png|1200px|center|link=https://help.simplymeet.me/images/8/86/Schedule_conflict_sm.png]]

@@ Line 40: / Line 40: @@
 . Navigate to the SimplyMeet.me calendar and select '''Teammmates Calendar View'''.<br>
-. Apply filters to focus on specific team members’ schedules.<br>
+In the Teammates view of the SimplyMeet.me Calendar, only one calendar - the account user’s own - is displayed by default.<br>
+. To view calendars for other teammates:<br>
+* Manually select teammates using the Filter option, or<br>
+* Click the Show All Teammates button to display all teammates’ calendars.<br>
+[[File:Sm calendar teammates selection.png|1200px|center|link=https://help.simplymeet.me/images/e/e2/Sm_calendar_teammates_selection.png]]
+<br><br>
+Your selection is automatically saved, meaning the teammates you choose to view will remain visible until you manually change the filter again. The default Teammates view will always reflect your most recent selection.<br>
 . Identify a suitable time slot by reviewing color-coded availability indicators.
 [[File:Sm teammates calendar view new.png|1200px|center|link=https://help.simplymeet.me/images/c/cb/Sm_teammates_calendar_view_new.png]]
+We’ve added a visual indicator to show which teammates have connected their calendars and which have not. This badge improves transparency and makes it easier to see who has completed calendar integration—especially helpful when using the '''Team Scheduling feature''' for internal meetings.<br>
+If a teammate hasn’t connected a calendar, you’ll see the status badge '''User did not connect a calendar''' next to their name in the '''Teammates Calendar View''' within the SimplyMeet.me Calendar.<br>
+This update helps teams schedule meetings more efficiently and prevents confusion caused by unavailable or missing calendar data.
 <br><br>
 '''Step 5: Schedule a Meeting'''
@@ Line 60: / Line 69: @@
 <br><br>
 ==Participant Availability Check==
-To help ensure smoother scheduling a “Check participant availability” confirmation has been added to the meeting form.<br>
+To ensure smoother scheduling, our meeting booking form includes a built-in participant availability check.<br>
-If some of the participants have an external event at the selected time, etc. the system will check it and show the popup listing these participants.<br>
-You will have the choice either to confirm booking even if someone is busy at that time, or quit and change the time or the participants depending on your needs.
+;How it works:
-<br><br>
+* When scheduling a meeting, the system automatically checks the availability of all added participants from your organization for the selected time.
+* If everyone is available, the meeting is booked without any issues.
+* If someone is unavailable, an error message appears:
+: - Notifies that one or more participants are unavailable.
+: - Highlights the specific email addresses of those who are unavailable.
+At that point, the user can choose to:
+* Proceed with scheduling the meeting, keeping all participants — even if some are unavailable (all participants receive the meeting invite).
+* Remove the unavailable participant(s) and continue with only those who are free (the kept participants receive the invite).
+[[File:Schedule conflict sm.png|1200px|center|link=https://help.simplymeet.me/images/8/86/Schedule_conflict_sm.png]]
+<br><br><br><br>